Procurement Officer

E-Terra Technologies Limited is the first indigenous electronic waste recycling company in Nigeria. Our area of specialty is the eco-friendly management of electronic waste (e-waste), hazardous and non-hazardous, using integrated state-of-the-art technologies. Our business is more than collecting & gathering electronic waste (e-waste). The core business is the effective, eco-friendly management of e-waste utilizing cutting-edge technology. We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Surulere, Lagos

Employment Type: Full-time

Department: Procurement / Administration /Finance

Industry: Electronic Waste Management, Recycling, Technology, and Environmental Sustainability Reporting Line: Head of Human Resources / Administration, Head of Finance, or other designated Management representative

Job Summary

We are seeking a competent, analytical, and results-driven Procurement Officer to manage the organization’s procurement activities, supplier relationships, purchasing processes, and cost-control initiatives. The successful candidate will be responsible for sourcing quality goods and services at competitive prices, ensuring timely delivery of procured items, maintaining accurate procurement records, and implementing transparent procurement procedures in line with the company’s policies and operational requirements. The role requires a professional with strong negotiation skills, sound commercial judgement, excellent record-keeping abilities, and a proven track record of managing procurement processes efficiently. Experience in technology, manufacturing, recycling, electronic-waste management, or other industrial environments will be an added advantage.

Key Responsibilities

Procurement Planning and Execution: Develop and implement procurement plans in line with departmental budgets and operational requirements. Receive, review, and process purchase requisitions from relevant departments. Ensure that all procurement requests are properly authorized before commitments are made to suppliers. Prepare and issue requests for quotations (RFQs), requests for proposals (RFPs), purchase orders, and other relevant procurement documents. Ensure that goods and services are procured in the right quantities, at the right quality, at competitive prices, and within agreed timelines. Maintain a procurement schedule to monitor pending requests, deliveries, and outstanding orders. Coordinate urgent procurement requirements while maintaining established approval and control procedures. Supplier Sourcing and Relationship Management: Identify, evaluate, and maintain a database of qualified suppliers, vendors, and service providers. Obtain and compare quotations from multiple vendors to ensure value for money. Conduct supplier due diligence, including verification of business credentials, pricing, delivery capacity, product quality, and applicable regulatory documentation. Negotiate competitive prices, payment terms, delivery timelines, warranties, and service-level agreements. Conduct periodic supplier performance assessments and recommend the retention, development, or replacement of underperforming vendors. Maintain professional relationships with suppliers while ensuring transparency, fairness, and avoidance of conflicts of interest. Cost Control and Budget Management: Monitor procurement expenditure against approved departmental budgets. Identify cost-saving opportunities through supplier negotiations, bulk purchasing, alternative sourcing, and improved purchasing processes. Analyze price trends and recommend cost-effective alternatives without compromising quality or operational requirements. Prepare cost comparisons and procurement justifications for management approval. Monitor variations between budgeted and actual procurement expenditure. Ensure that all purchasing decisions are commercially sound and support the organization’s financial objectives. Inventory and Materials Management: Liaise with Stores, Operations, Finance, and other relevant departments to determine stock requirements and replenishment schedules. Monitor inventory levels to minimize stockouts, excessive inventory, wastage, and unnecessary purchases. Ensure that deliveries are properly documented, inspected, and reconciled against approved purchase orders and delivery notes. Coordinate the timely replacement of defective, damaged, or non-conforming items. Support periodic stock counts and investigate discrepancies between physical inventory and recorded balances. Maintain appropriate records for the movement, receipt, and issuance of procured materials. Procurement for E-Waste and Recycling Operations: Support the sourcing and procurement of operational equipment, recycling machinery, spare parts, tools, personal protective equipment (PPE), consumables, and maintenance services. Where assigned, coordinate the sourcing of electronic-waste feedstock, used electrical and electronic equipment, and recyclable materials from approved suppliers. Verify supplier documentation and ensure that relevant environmental, health, safety, and handling requirements are observed. Work with Operations and Environmental, Health and Safety personnel to ensure that procured materials meet applicable technical and safety specifications. Maintain traceable procurement documentation for materials and equipment where environmental compliance or chain-of-custody records are required. Support responsible sourcing practices and compliance with applicable Nigerian procurement, environmental, and waste-management requirements. Documentation, Reporting, and Compliance: Maintain accurate and up-to-date procurement records, including requisitions, quotations, bid comparisons, approvals, purchase orders, invoices,