Human Resource Assistant

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes. We are recruiting to fill the position below:

Job Title: Human Resource Asssitant

Location: Abuja

Job type: Full-time Mission and Main Activities Facilitating Staff Movement, Visa and Accomodation Books Support HR department in movement, visa and accommodation management. He/She; Follows-up visa obtention of visitors and expatriates at the immigration services; Is responsible for follow up in collaboration with Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriate; Does all flight bookings of international and National flight for all staff; Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis. Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja; Does monthly tracking of all flight and hotel bookings; Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival. Staff /Administrative Management: Manage the Staff annual leave planification with support of the HR manager Ensure proper filing of all staffs’ documents physically and on drive Receive the office newspapers and magazines; Does official letters, mission orders etc. at the Coordination level; Liaise with other departments to organize staff send-forth, meetings, workshops, team building etc. Can be called to assist the various fields in some recruitments; Payroll Management: He/She captures the variable elements of the payroll in Odoo/Homere. He/She validates the requests of instalments and records them on Odoo/Homere. He/She collects the Time sheets attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Odoo/Homere payroll software. He/she establishes the monthly pay slips. Prints the pay slips and gives to staff and files acknowledged copy. Closes the pay of the month. Publishes the ballots and verifies that each ballot is correctly established, He/She has checked and targeted salary listings by the logistician-administration or field administration manager. At the end of the contract, He/She establishes the balances of all accounts. Verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software. He/She causes these elements to be targeted and transmitted to the employee. Reporting: Travel Information Tracker Expatriate visa status tracker Staff Contact List Movement Tracking sheet Ensure proper filing of all HR documents according to the Filing policy in place. Monthly scanning and archiving of all Payslips, Overtimes, Leaves, etc. Actively assist the Finance team with sample list gathering during audit exercise This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.