Business Executive (Office Management & Operations Support)

Stretch-it Concepts - Our client is a construction and engineering company providing comprehensive construction, infrastructure, engineering and maintenance solutions to clients across the public and private sectors. The company is committed to delivering quality projects, innovative engineering solutions and reliable services through professional expertise, effective project execution and strong client relationships. We are recruiting to fill the position below:

Job Title: Business Executive (Office Management & Operations Support)

Location: Lagos

Employment Type: Full-time Gender Preference: Female candidates are strongly encouraged to apply.

Job Summary

The Business Executive will be responsible for coordinating the company's office administration, managing day-to-day administrative activities and providing structured support to the Business Development & Operations Manager. The role will ensure that the office operates efficiently, administrative processes are properly managed, employees adhere to established procedures, business records are maintained and management directives are effectively implemented. The successful candidate will also support business development activities, client relationship management, project coordination and general operational assignments. The ideal candidate must be highly organised, firm, detail-oriented and capable of independently managing office administration while maintaining effective communication with management, employees, clients and external stakeholders.

Key Responsibilities

Office Management & Administration: Take charge of the day-to-day management and coordination of the company's office activities. Ensure that the office environment is organised, functional, professional and conducive to productivity. Coordinate office supplies, stationery, equipment, utilities and other administrative requirements. Monitor the use, maintenance and proper handling of office equipment, furniture and other company assets. Ensure adequate availability of office materials and consumables and initiate timely requests for replenishment. Coordinate office maintenance, repairs, cleaning services and other facility-related requirements. Manage incoming and outgoing correspondence, calls, emails and official communications. Maintain an effective filing and documentation system for both physical and electronic records. Manage office schedules, appointments, meetings and administrative calendars. Ensure visitors and clients are properly received and attended to. Coordinate logistics for meetings, official engagements and company activities. Maintain proper records of office expenses, purchases, requests and administrative transactions. Administrative Coordination & Staff Monitoring: Coordinate daily administrative activities and ensure that assigned responsibilities are carried out promptly. Monitor staff attendance, punctuality and adherence to established office procedures. Maintain attendance records and bring irregularities or concerns to the attention of the Business Development & Operations Manager. Follow up on outstanding assignments, internal requests and management directives. Ensure that employees submit required reports and documentation within stipulated timelines. Coordinate internal communication and ensure that relevant information is properly circulated. Assist in scheduling staff meetings and documenting meeting discussions and action points. Maintain records of staff movements, official assignments and approved absences where required. Support the implementation and enforcement of office policies, procedures and administrative guidelines. Escalate recurring administrative lapses, delays and compliance issues to the Manager. Business Development Support: Research potential clients, business opportunities and prospective projects within the construction and engineering industry. Maintain an updated database of clients, contractors, consultants, suppliers and other business contacts. Assist in identifying tender opportunities and procurement advertisements. Support the preparation of business proposals, company profiles, presentations, quotations and other business documents. Follow up on prospective clients, submitted proposals and outstanding business enquiries. Coordinate business meetings, client presentations and other business development engagements. Maintain proper records of business leads, client interactions and follow-up activities. Operations & Project Coordination Support: Support the Business Development & Operations Manager in coordinating the company's operational activities. Follow up with relevant personnel on assigned tasks and outstanding deliverables. Assist in tracking project activities, schedules, documentation and progress updates. Coordinate communication between management, office personnel, project teams and external stakeholders. Maintain proper records of project correspondence, reports, schedules and other relevant documents. Assist with the coordination of procurement requests, logistics and administrative arrangements. Monitor pending operational issues and ensure that they are brought to the Manager's attention. Support the implementation of management decisions and operational instructions. Procurement & Vendor Coordination: Obtain quotations for office supplies, equipment, services and other administrative requirements. Coordinate with approved vendors and service providers on deliveries, maintenance and other requests. Maintain an updated vendor and supplier database. Track purchase requests, approvals, deliveries and supporting documentation. Ensure that purchases and administrative expenses follow approved procedures. Maintain proper records of invoices, receipts and othe