Administrative Assistant

Group Aldelia Nigeria - Our client, an Oil & Gas / Energy Company, is recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Lagos

Employment Type: Full-time

Industry: Oil & Gas / Energy

Job Summary

Our client is seeking an experienced and highly organised Administrative Assistant to provide executive, administrative, and logistical support to the Executive General Manager and the CPNC Division. The successful candidate will ensure smooth daily office operations, personnel coordination, document management, and event organisation.

Responsibilities

Provide executive administrative support to the Executive General Manager. Coordinate the onboarding and integration of new personnel, including accommodation, travel, IT equipment, access badges, and PPE. Process mission orders, flight bookings, and expense retirement notes. Manage incoming and outgoing correspondence, document numbering, dispatch, and online archiving. Coordinate meetings, conferences, team-building activities, and divisional events. Manage office supplies, refreshments, meeting rooms, drivers, cleaning services, and maintenance requests. Coordinate visitor access and temporary security passes. Maintain personnel absence registers, HSE trackers, and compliance records. Disseminate information and liaise with internal teams, external locations, and the media team when required. Provide administrative cover for rotational personnel when necessary. Ensure compliance with company procedures and HSE requirements.

Requirements

Minimum of 5 years' experience in secretarial or administrative roles. Strong computer skills and proficiency in office applications. Excellent organisational, planning, and time-management skills. Strong written and verbal communication skills. Ability to work effectively in a dynamic, multicultural environment. HR experience and familiarity with TotalEnergies Nigeria's policies and procedures are added advantages.