Accounts Payable Accountant

Bradfield consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexperienced employees. Our partnership begins from attracting the right employees, settling them well at work and ensuring that they are equipped to deliver on your goals. Our culture of seamless collaboration enables us to go well beyond recruitment; we meet with every client, seeking to understand their needs and culture in a bid to engage the perfect candidate fit for them. This collaborative culture of problem-solving enables us to add great value to our clients businesses. We are recruiting to fill the position below:

Job Title: Accounts Payable Accountant

Location: Victoria Island, Lagos

Employment Type: Full-time

Department: Finance

Reports To: Financial Manager Job Purpose To manage the hospital’s accounts payable function, ensuring the accurate and timely processing of supplier invoices, proper recording of liabilities, effective supplier account reconciliations, and timely settlement of approved obligations in line with company policies, internal controls, and applicable statutory requirements. The role is responsible for maintaining accurate accounts payable records, supporting cash flow management, and ensuring that all supplier transactions are properly authorized, documented, and recorded in the accounting system.

Key Responsibilities

Invoice Processing and Transaction Management: Receive, review, and process supplier invoices, credit notes, and other payable documents. Verify invoices against purchase orders, goods received notes, service entry records, and approved requisitions, where applicable. Ensure invoices are accurate, properly authorised, and supported by appropriate documentation before posting. Accurately code and post supplier invoices to the appropriate general ledger accounts, cost centres, and reporting periods. Ensure timely recording of liabilities and appropriate accruals for goods and services received but not yet invoiced. Identify and prevent duplicate invoices, unauthorised transactions, and incorrect billings. Supplier Account Management and Reconciliation: Maintain accurate and up-to-date supplier accounts and statements. Reconcile supplier statements with the accounts payable ledger and investigate discrepancies promptly. Follow up on outstanding invoices, credit notes, disputed balances, and unreconciled items. Maintain an updated schedule of supplier balances, ageing, and payment obligations. Respond to supplier enquiries and resolve payment-related issues professionally. Payment Processing and Cash Flow Support: Prepare supplier payment schedules based on approved invoices, contractual terms, due dates, and available cash flow. Process approved supplier payments in accordance with the hospital’s payment procedures and approval limits. Ensure payment requests are supported by complete documentation and appropriate approvals. Monitor due and overdue obligations and escalate critical payments to the Financial Manager. Maintain accurate records of payments made and reconcile payment transactions to supplier accounts. Support cash flow forecasting by providing reliable information on upcoming supplier obligations. Inventory and Procurement Coordination: Work closely with the Procurement department to validate supplier invoices and supporting documents. Reconcile supplier invoices against goods received records, particularly for drugs, medical consumables, medical equipment, and general supplies. Investigate discrepancies in quantities, prices, purchase orders, and goods received. Ensure supplier returns, discounts, rebates, and credit notes are appropriately recorded. Support the reconciliation of supplier balances relating to inventory purchases and other operational expenditure. Tax and Statutory Compliance: Ensure appropriate withholding tax (WHT) and other applicable tax deductions are identified and correctly processed on supplier payments. Maintain accurate records of tax deductions and supporting documentation. Coordinate with the Tax / Finance team to ensure timely remittance and reconciliation of applicable deductions. Ensure supplier invoices meet applicable tax documentation requirements. Support internal and external audits by providing relevant schedules, invoices, payment evidence, and reconciliations. Month-End and Financial Reporting: Reconcile the accounts payable subledger to the general ledger monthly. Prepare accounts payable ageing reports and supplier reconciliation schedules. Review outstanding invoices, unrecorded liabilities, and aged balances to ensure completeness and accuracy. Support month-end and year-end closing activities, including accruals and cut-off procedures. Investigate and clear long-outstanding reconciling items and debit balances in supplier accounts. Provide accurate accounts payable information for management reporting and cash flow planning. Internal Controls and Process Improvement: Ensure compliance with approved financial policies, procurement procedures, and delegated approval limits. Maintain complete and organized records of all account’s payable transactions. Observe segregation of duties between invoice processing, payment preparation, approval, and payment release. Identify control weaknesses, recurring processing errors, and opportunities to improve the accounts payable process. Maintain confidentiality and integrity in handling financial and supplier information.