Male / Female Account Officer

Established in 2009, Efezi Southsea Nigeria Limited is a hospitality consultancy firm specializing in providing expert services to small and medium-sized hotels. We are recruiting to fill the position below:

Job Title: Male / Female Account Officer

Location: Bonny Island, Rivers Summary The Account Officer works closely with the Hotel Manager, Storekeeper, Front Office, Restaurant, Bar, Kitchen and other departments to ensure that all financial activities are properly recorded, monitored and reported. The primary responsibility is to ensure transparency, accuracy, financial discipline and effective control of the hotel's resources.

Responsibilities

Daily Financial Records and Bookkeeping: Maintain accurate records of all financial transactions. Record daily hotel income and expenditure. Ensure all payments and receipts are properly documented. Maintain cashbooks, ledgers and other accounting records. Prepare daily financial summaries. Ensure all financial transactions are supported by appropriate documentation. Maintain proper filing of invoices, receipts and payment vouchers. Revenue Monitoring and Control: Monitor daily revenue from all hotel departments. Reconcile room sales and accommodation payments. Monitor restaurant, bar, laundry, events and other departmental sales. Verify daily sales reports from the Front Office and other departments. Ensure all revenue generated is properly recorded. Identify revenue discrepancies and report them to management. Monitor outstanding guest bills and credit transactions. Cash Management: Monitor cash received from hotel operations. Ensure proper documentation of cash collections. Reconcile cash received against daily sales reports. Monitor cash deposits and bank transactions. Ensure cash payments are properly authorised. Prevent unauthorised withdrawals and cash handling. Report cash shortages, excesses and discrepancies immediately. Expenses and Payment Management: Record and monitor all hotel expenses. Verify invoices before processing payments. Ensure payments are properly authorised by management. Maintain records of supplier payments. Monitor operational expenses, including diesel, electricity, water, maintenance and food purchases. Prepare payment vouchers and expense summaries. Ensure the hotel operates within approved budgets. Payroll and Staff Financial Records: Assist in preparing monthly staff payroll. Maintain accurate staff salary records. Verify attendance, overtime, allowances and approved deductions. Ensure payroll calculations are accurate. Maintain records of salary payments. Prepare payroll summaries for management approval. Maintain confidentiality of staff financial information. Bank Reconciliation: Monitor hotel bank transactions. Reconcile bank statements with the hotel's accounting records. Identify unexplained transactions and discrepancies. Monitor transfers, deposits and withdrawals. Prepare periodic bank reconciliation reports. Ensure all bank transactions are properly documented. Inventory and Cost Control: Work closely with the Storekeeper and Chef to monitor stock purchases and consumption. Verify purchase requisitions and supplier invoices. Monitor food and beverage costs. Track diesel, housekeeping materials and other operational supplies. Identify unusual consumption and wastage. Participate in periodic stocktaking. Report inventory discrepancies to the Hotel Manager. Financial Reporting: Prepare and submit the following reports: Daily revenue and expenditure report. Daily cash and bank position report. Daily departmental sales report. Weekly financial summary. Monthly income and expenditure statement. Payroll report. Supplier payment report. Bank reconciliation statement. Food and beverage cost report. Monthly profit and loss statement. Internal Control and Fraud Prevention: Ensure proper financial documentation and authorisation. Monitor compliance with financial procedures. Identify suspicious transactions and irregularities. Ensure segregation of financial duties where practicable. Monitor refunds, discounts and complimentary services. Ensure all hotel income is accounted for. Report suspected fraud, theft and financial misconduct to management. Taxation and Statutory Compliance: Maintain relevant tax and statutory payment records. Assist in preparing documentation for tax assessments. Ensure financial records are available for internal and external audits. Work with management and external accountants on statutory compliance. Keep records of relevant tax payments and obligations. Salary N120,000 monthly.