Legal Officer - Company Secretariat

Avon Healthcare Limited is a health care company that provides extensive range of health plans to its customers. To empower people across Nigeria to live healthier, fuller lives by providing access to quality healthcare services. We were duly registered by the regulatory authority (NHIS) to operate as a national HMO in October 2012 but commenced operations in 2013. We are a subsidiary of the Heirs Holdings Group, an investment company committed to the economic transformation of Africa. Whether you’re an Individual, a Family, an Association or Corporate Organisation, our health plans have been created to give you access to quality healthcare services whenever you need it. We also offer on-site health risk assessment, occupational health management and employee well-being services, which go a long way in maintaining a healthy and productive workforce. We are recruiting to fill the position below:

Job Title: Legal Officer - Company Secretariat

Location: Lagos (Head Office)

Job type: Full-time

Department: Legal Department and Company Secretariat Management Level: Middle Management Job Purpose To support the Company Secretary in ensuring compliance with statutory and regulatory requirements, promoting sound corporate governance practices, and facilitating the effective administration of Board and Board Committee affairs. The role also supports regulatory compliance monitoring, corporate records management, and the development, review and implementation of internal policies. Key Roles and

Responsibilities

Company Secretarial and Board Administration: Coordinate the preparation and circulation of notices, agendas, meeting papers and Board packs for Board and Board Committee meetings. Prepare and maintain accurate minutes of Board and Board Committee meetings, ensuring timely circulation and proper documentation of resolutions and action points. Maintain statutory registers, corporate records, Board resolutions and other company secretarial documents in accordance with applicable legal requirements. Coordinate statutory returns, filings and other required submissions with relevant regulatory authorities within prescribed timelines. Support the planning, coordination and administration of the Annual General Meeting (AGM) and other shareholder meetings. Maintain an organised and secure company secretariat document management and filing system, ensuring proper version control, accessibility and confidentiality. Support the induction, training and continuing professional development of directors on corporate governance, statutory obligations and regulatory developments. Corporate Governance and Regulatory Compliance: Monitor compliance with applicable statutory requirements, corporate governance codes and internal governance standards, escalating identified gaps to the Company Secretary. Track regulatory compliance obligations, maintain compliance registers and monitor submission deadlines to support timely compliance across the organisation. Liaise with relevant regulatory authorities on company secretarial matters, governance-related filings and official correspondence, as authorised. Support the preparation of regulatory compliance reports and responses to regulatory inquiries, inspections and requests for information. Monitor changes in relevant laws, regulations and corporate governance requirements, assess their potential implications, and communicate findings to the Company Secretary. Assist in identifying governance and compliance risks and recommend appropriate corrective actions. Policy Development and Management: Draft, review and update internal policies and governance-related documents in line with applicable laws, regulatory requirements and organisational objectives. Coordinate the circulation, communication, implementation tracking and periodic review of approved policies across the organisation. Maintain a central register of organisational policies, including approval dates, review timelines, version history and responsible policy owners. Monitor regulatory developments and recommend necessary amendments to internal policies and governance procedures. Provide administrative and technical support to relevant stakeholders to promote awareness of, and adherence to, approved policies and procedures.