HR Associate

The Label Store is a dynamic retail business that caters to a diverse range of customer needs. In addition to clothing and accessories, they also offer a carefully curated selection of groceries. With an emphasis on high quality and healthy products, the Label Store's grocery section is a favorite among health conscious shoppers. From fresh produce to pantry staples, the Label Store ensures that all of their products meet strict quality standards. With a dedication to offering an unparalleled shopping experience, the Label Store has become a one-stop-shop for customers looking for fashion forward clothing, stylish accessories and wholesome groceries. We are recruiting to fill the position below:

Job Title: HR Associate

Location: Magodo, Lagos

Employment Type: Full-time

Department: Human Resources

Reports To: Head of Human Resources

Industry: Retail / Supermarket Operations

Job Summary

We are seeking a proactive, organised, detail-oriented and results-driven HR Associate to support the effective administration and coordination of the company's human resource operations. The ideal candidate will be responsible for supporting recruitment and selection, employee relations, staff onboarding, attendance and leave administration, personnel documentation, payroll coordination and the implementation of HR policies and procedures. The successful candidate must demonstrate strong interpersonal and administrative skills, the ability to manage multiple HR responsibilities, maintain accurate employee records and work effectively with employees and management across different business locations. Experience in retail, supermarket operations, hospitality or other fast-paced work environments will be an added advantage.

Key Responsibilities

Recruitment and Selection: Coordinate end-to-end recruitment activities, including job advertisements, candidate sourcing, application screening and shortlisting. Schedule and conduct preliminary interviews, both physical and virtual. Liaise with departmental heads and hiring managers to identify staffing needs and recruitment priorities. Coordinate interview panels and communicate interview outcomes to candidates. Prepare employment offers, appointment letters and other recruitment documentation. Monitor recruitment progress and ensure vacant positions are filled within agreed timelines. Employee Relations and Welfare: Serve as a point of contact for employees' workplace concerns, complaints and inquiries. Promote positive employee relations and maintain effective communication between management and staff. Support the resolution of workplace conflicts and employee grievances. Coordinate staff welfare activities, including birthdays, work anniversaries and employee engagement initiatives. Assist in the administration of disciplinary procedures, including queries, written warnings and other corrective measures in line with company policies. Maintain confidentiality when handling employee information and sensitive HR matters. HR Administration and Documentation: Maintain accurate and up-to-date employee records, both electronically and physically. Ensure proper documentation of employee files, including personal information, employment records, qualifications and other relevant documents. Coordinate staff onboarding, orientation, introductions and exit processes. Update employee information on the company's HR management system. Prepare HR reports, correspondence, meeting minutes and other administrative documents. Ensure proper filing, retrieval and safekeeping of HR records. Attendance and Leave: Monitor daily staff attendance, punctuality, absenteeism and compliance with resumption schedules. Review attendance records and identify discrepancies requiring further investigation. Coordinate leave applications, maintain leave schedules and monitor leave balances. Support the verification of overtime, lateness, absenteeism and other payroll-related adjustments. Ensure that attendance and leave records are properly maintained and updated.