Administrative / Human Resources Officer

U3U Security Services Limited is a Nigerian private security company established in 2010, committed to providing reliable, professional and effective security solutions to individuals, businesses, corporate organisations and institutions. With a strong commitment to safety, protection and professionalism, we specialise in delivering security services designed to protect lives, properties, assets and business operations. We understand that security is not merely about providing guards; it is about creating a safe, controlled and secure environment where individuals and organisations can operate with confidence. We are recruiting to fill the position below:

Job Title: Administrative / Human Resources Officer

Location: Uyo, Akwa Ibom

Employment Type: Full-time

Department: Administration and Human Resources

Reports to: Managing Director (MD) Job summary The Administrative/HR Officer will be responsible for managing the company’s daily administrative activities, human resource functions, staff recruitment, personnel management, employee discipline and general office operations. The successful candidate must be highly experienced, organised, firm, proactive and capable of independently managing employees, enforcing company policies and ensuring smooth administrative operations. The individual must possess strong leadership, communication, organisational and problem-solving skills, with the ability to maintain confidentiality and report directly to management. Key responsibilities Human resources management: Manage the complete recruitment and selection process, including advertising vacancies, screening applications, conducting interviews and recommending suitable candidates. Maintain updated employee records, personnel files and staff databases. Prepare employment letters, appointment letters, confirmation letters, warning letters, queries and other HR documents. Monitor staff attendance, punctuality, leave applications and general conduct. Develop and implement staff policies, procedures and employee handbooks. Handle staff complaints, grievances, disciplinary matters and workplace conflicts. Monitor employee performance and coordinate staff appraisals. Ensure proper onboarding, orientation and induction of newly employed staff. Monitor contract renewals, staff confirmations, promotions and terminations. Ensure employees comply with company rules, regulations and professional standards. Administrative management: Oversee the daily administrative operations of the company. Manage office correspondence, documentation, filing and record keeping. Prepare official letters, internal memos, reports and other administrative documents. Maintain office supplies, equipment and other company resources. Coordinate meetings, appointments and management schedules. Monitor the use and maintenance of company property and facilities. Ensure proper documentation and tracking of company assets. Handle incoming and outgoing correspondence professionally. Coordinate administrative activities across departments and operational locations. Ensure the office environment remains organised and efficient. Staff and operational coordination: Work closely with the Operations Department to monitor the availability and deployment of security personnel. Maintain accurate records of deployed guards, supervisors and other employees. Monitor staff movements, transfers, resumption and disengagement. Ensure proper documentation of staff deployment and changes in assignments. Coordinate staff training, meetings and internal briefings. Ensure security personnel comply with company policies and employment conditions. Escalate serious cases of misconduct, negligence and indiscipline to management. Management and reporting: Prepare periodic administrative and HR reports for the Managing Director. Provide management with updates on recruitment, staff strength, absenteeism, disciplinary cases and employee performance. Maintain strict confidentiality of company information, management decisions, employee records and internal communications. Implement management directives and ensure timely execution. Identify administrative challenges and recommend practical solutions. Key performance indicators (KPIs) The successful candidate will be evaluated based on: Effective management of staff records and personnel documentation. Timely and successful recruitment of qualified employees. Proper monitoring of staff attendance and punctuality. Effective handling of employee discipline and grievances. Accuracy and timeliness of administrative reports. Compliance with company policies and procedures. Efficient coordination of administrative operations. Protection of confidential company information.