Documentation Specialist at Hello Energy Limited

Job Description

Hello Energy Limited is Designing the Future with newgas solutions to cater to the specific, unmet market need for industrial, power generation, medical and residential gas sectors of the Nigerianeconomy.With our production and storage facilities, we have the capacity to supply a wide variety of gases and our innovative delivery solution are designed to help you get the gas you need. We also provide the following services; workforce training on gas handling, safety training, gas displacement services, emergency oxygenated aeration, pressure leak detection, inspection for piping and storage tanks and general gas management services.

We are recruiting to fill the position below:

Job Title: Documentation Specialist

Location: Lagos
Employment Type: Full-time

Job Summary

• We are seeking a skilled and detail-oriented Documentation Specialist to join our dynamic
• team. The ideal candidate will be responsible for managing, organizing, and maintaining all
• company records and regulatory documentation to ensure accuracy, accessibility, and
• compliance with industry standards. This role supports operational efficiency by ensuring
• that all licenses, permits, and critical documents are up to date and properly archived.

Key Responsibilities
Document Management & Record Keeping:

• Maintain an organized filing system (physical and digital) for all company documents.
• Ensure proper classification, storage, and retrieval of operational, regulatory, and administrative records.
• Regularly update records to reflect current and accurate information.

Regulatory Documentation & Compliance:

• Track and manage all licenses, permits, and certifications required for operations.
• Monitor expiry dates and initiate timely renewal processes.
• Ensure all documentation complies with regulatory and industry standards.

Data Entry & Documentation Accuracy:

• Input and update information in document management systems and databases.
• Verify documents for accuracy, completeness, and consistency.
• Correct errors and maintain high data integrity standards.

Audit & Reporting Support:

• Provide required documentation during internal and external audits.
• Generate reports on document status, expirations, and compliance levels.
• Assist in implementing document control procedures.

Application & Renewal Processing:

• Prepare and submit applications for new licenses, permits, and approvals.
• Liaise with regulatory bodies and follow up on submission status.
• Maintain a calendar of renewal timelines and requirements.

Coordination & Communication:

• Work closely with operations, procurement, and compliance teams to gather necessary documentation.
• Communicate requirements and updates regarding documentation processes.

Requirements

• Bachelor’s degree in business administration, Management, or a related field.
• No prior work experience required.
• Strong organizational and record-keeping skills.
• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Basic proficiency in Microsoft Office tools (Excel, Word).
• Ability to manage multiple tasks and meet deadlines.

Why Join Us?

• Competitive salary and benefits
• Opportunity for career growth
• Supportive and professional work environment
• Access to ongoing training and development.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV to: recruitment@helloenergy.ng using
“Application for Documentation Specialist Position” as the subject of the mail.